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In September 2014 changes were introduced to help support children and young people with special educational needs and disabilities (SEND). An Education, Health and Care plan will replace SEN statements. Eligibility for the EHC is similar to the SEN statement but with one significant difference.—there is an expansion in the age range (0-25 years).

The EHC planning pathway is different to the statement process as there is more emphasis on gathering information from across the services at the point of referral.

The family is more involved in the planning process and a plan is produced which is more outcome focused and family friendly. This family centered approach can produce better plans as they will enable professionals to gain a better understanding of the child. The EHC process is more holistic as it allows family life to be built into the plan. It also allows for more joined up thinking between different agencies.

By Spring 2018 all SEN statements should be replaced by EHC plans. Existing statements will remain in place until a "Transition Review" is held. This is usually done at the point of transfer, for example to secondary school. Education, Health and Care Plans.

EHCs focus on what the child or young person wants to achieve and the support needed to obtain this. The LA has the legal duty to secure the educational provision detailed in the plan. The local health care provider has the legal duty to "arrange" the health care provision detailed in the plan, All EHCs will be tailored to meet the child's needs and so each one will be different. All agencies who contribute to the plan will be able to see the information in the plan. There is a focus on outcomes and not outputs.


Castle Wood Process

 All children with statements will have annual reviews. In the Spring term of Year 5 a transition Coffee Morning is held where representatives of Secondary Schools share information about their school.

 The Year 5 Annual Review is held in the Summer Term. At this meeting, we go through the SEN statement, ensuring it is up to date. A Family Conversation is also held with our Learning Mentor, so that the views of the family are represented. Following this meeting a key member of staff will ascertain the views of the child.

 The Transition review will take place in the Autumn Term. Parents will have received a copy of the Family Conversation and the draft Transition Review paperwork.

All agencies who are involved with the child are invited to the meeting and asked for their views. The focus of the meeting is on the needs of the child and the outcomes. Family, school and all agencies involved have input to the plan.

The draft plan will be sent to you within 14 weeks of completing the transitional review and then completed within 18 weeks. Once we know which school the child will attend we will arrange meetings with the new staff so that they can meet the child and vital information can be passed on. During the Summer term of Year 6 the child has opportunities to visit the secondary schools.


Transition Reviews

 The Transition Review is a meeting where we will go through the Statement, Family Conversation and My Views with particular reference to the secondary school transition. This meeting is where we will look at what the Education, Health and care Plan transfer process will mean for you and it is where you can state your preferences for the secondary school you would like your child to attend. There will be discussions about how your child is doing at school and different aspects of the EHC and what it will look like. You are welcome to have independent support attend this meeting. 


Help and advice

You can call contact the family helpline for advice and support. 

Contact a Family helpline Telephone: 0808 808 3555

Monday to Friday, 9:30am to 5pm

Find out about call charges


You can also get help from Independent Parental Special Education Advice (IPSEA).

IPSEA advice line

Telephone: 0800 018 4016

Monday to Thursday, 10am to 4pm and 7pm to 9pm

Friday, 1pm to 4pm


Grapevine (Registered Office) 123 Upper

Spon Street, Spon End, Coventry CV1 3BQ.

Tel: 024 7663 1040


Secondary schools

Secondary transfer process starts during Year 5. We encourage parents of pupils who are Year 5 to start to organise visits to potential secondary schools, to see which school is suitable for your child. 

At the end of Year 5 parents are invited into school as part of the annual review and parent conversation to discuss your child's progress, needs and options for secondary school. 

During Autumn term when your child starts Year 6, parents will be asked to give their choice for secondary school. This preference is considered but is not always possible. 


Secondary Special schools in coventry that you may wish to consider are